Enter a worth that defines an area definition, such as Rentable or Useable, to utilize when running the Gross Lease Occupancy Refresh (R15141).

Base Area Type

Select the base location type for a record. The system will apply the accumulation of GLOA and GLA changes to the base location type.

GLOA Adj 1 through GLOA Adj 5 (gross leaseable occupied location change 1-5)

Enter user-defined codes from UDC table 15/AR that specify modifications to the base area type for gross leaseable occupied location (GLOA).

GLA Adj 1 through GLA Adj 5 (gross leasable area adjustment 1-5)

Enter user-defined codes from UDC table 15/AR that defines changes to the base location type for gross leaseable location (GLA).

Program ID

The system shows among the following worths:

P15142: Specifies that the system added the record to the F15142 table from the P15142 program.

CONVERSION: Specifies that the system added the record to the F15142 table during a conversion.

Updating Gross Lease Occupancy Information

This area provides a summary of the Gross Lease Occupancy Refresh program (R15141) and goes over how to:

- Run the Gross Lease Occupancy Refresh program.

- Set processing choices for Gross Lease Occupancy Refresh (R15141).
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Understanding the Gross Lease Occupancy Refresh Program (R15141)

Run the Gross Lease Occupancy Refresh program (R15141) to determine gross lease occupied location (GLOA) and gross leasable location (GLA) for all systems in a structure or residential or commercial property for a specific duration. You can provide the info from the R15141 report to brokers who are looking for residential or commercial properties to rent and to property managers who can offer the details to potential renters.

When you run the R15141 program, the system:

- Uses the dates gone into in the processing alternatives to figure out the duration of time, based upon the lease dates, for which the calculations use.

- Retrieves the GLOA value from the Lease Master Detail table (F15017).

- Retrieves the GLA worth from the Area Master table (F1514).

- Retrieves GLOA and GLA modification worths from the Area Master table (F1514).

Processing choices allow you to specify how the system performs the computations, in addition to whether the computations should be carried out for all lease statuses and lease types. You can likewise run the program for specific structure (company unit) category codes to identify occupancy for a group of buildings (for instance, the occupancy on A-rated residential or commercial properties).

You can run and keep several variations of the R15141 program. For instance, you can run the program using location worths from the first of the month and after that run the program once again using area worths from the end of the month. You can also run the R15141 program to get GLA and GLOA results for a defined location meaning to guarantee a more precise denominator computation for share element denominator and renter exemption guideline estimations.

When you run the R15141 program, the system updates the Gross Lease Occupied Areas table (F15141). GLOA and GLA modification area types specified in Area Definitions table (F15142) will be used to adjust the values for GLOA and GLA that are occupied in the F15141 table.

Note. You must run the Gross Lease Occupancy Refresh program (R15141) for expense participation when utilizing the Share Factor Denominator Revisions program (P150122) and the Tenant Exclusion Revisions program (P150120) because these programs obtain values from the Gross Lease Occupied Areas table (F15141).

Running the Gross Lease Occupancy Refresh Program

Select Tenant & Lease Information (G1511), Gross Lease Occupancy Refresh.

Setting Processing Options for Gross Lease Occupancy Refresh (R15141)

Processing choices enable you to define the default processing for programs and reports.

Options

1. Start Date For Generation and 2. End Date For Generation

Specify the start date or the ending date that the system utilizes to calculate gross leasable areas (GLA) and gross lease occupied areas (GLOA), based upon the lease date.

3. Gross Lease Area Calculation Method

Specify an estimation method from UDC table 15/OM that determines the occupied location for an unit. Values are:

1: Select area values as of the first day of the month.

2: Select area values since the last day of the month.

3: Select location worths as of the 15th day of the month.

4: Select an average area for the month. (Average = Total occupied area/ Days in the month.)

4. Refresh Action

Specify which actions occur when you run the Gross Lease Occupancy Refresh (R15141). Values are:

Blank: Delete and revitalize (default). The system will erase records from the Gross Lease Occupancy Areas table (F15141) based on the worth in the Deletion Method processing option. The system will then re-calculate tenancy.

1: Delete just. The procedure will end after the system deletes records from F15141.

Note. If you go into 1 in the Deletion Method processing option, you should still get in an estimation approach and location meaning to determine the records the systems picks for removal.

5. Deletion Method

Specify how records are selected for removal from the Gross Lease Occupied Area table (F15141). Values are:

1: Delete records based on information choice, date range, calculation method, and area definition values in the processing alternatives.

2: Delete all in the F15141 table.

6. Area Definition

Specify the area meaning to use to determine the occupied location for an unit.

The base area type is used to compute unadjusted area values for GLOA and GLA. If you go into modification location types for GLOA and GLA, the system will use those area amounts to the unadjusted location worths for GLOA and GLA.

7. Include Committed as Occupied

Specify whether a system is inhabited or uninhabited for the time period from the dedication date to the lease start date. Values are:

Blank: The system is uninhabited.

1: The unit is inhabited.

Lease Status

Specify which leases to pick for processing based upon the lease status